Degree Audit Specialist Job Opening

Degree Audit Specialist

New Mexico State University

Dona Ana, New Mexico
$31,000.00 a year — Full-time, Commission

Appointment Full-time Equivalency 1.00 Reports To Position Title Associate Registrar Target Hourly/Salary Rate 31,000 Pay Level 06 Pay Base Salary Recruitment Summary

New Mexico State University is a comprehensive land-grant institution of higher learning accredited by the Higher Learning Commission of the North Central Association of Colleges and Universities. An active research university, NMSU anchors the southern end of New Mexico’s Rio Grande Research Corridor, exceeding $140 million in research and public service expenditures. NMSU is classified as a Hispanic-serving institution by the federal government with a total minority enrollment over 48%. Home to the state’s NASA Space Grant Program, NMSU is located in Las Cruces, which features desert mesas, the farmlands of the Rio Grande Valley, and the Organ Mountains, an extension of the Rocky Mountain chain. The University is committed to building a cultural diverse educational environment.

Job Duties and Responsibilities

Encode additions and changes to all degree programs in the NMSU system. Understand and maintain limits, X lines, T lines, A lines, R lines, conditional codes, system codes, grouping, splitting, psuedo-courses, communication table, string table, convert table, repeat table, grade table, degree requirements versus optional and sub-requirements, exceptions, markers, NCAA compliance code, and Data-Loader functionality. Assists end users with degree certification and exception processing. Responds to system-wide activities associated with maintenance of degree audits, degree plans, degree maps, and degree certification. May issue security access and provides training to end users. Serves as consultant to all end users of degree audits and degree certifications; providing advice and assistance to the departments, colleges, student service units, and students. Understand parallels and differences between Banner, Catalog and Audit coding and functionality. Perform miscellaneous job related duties as assigned.

Classification Summary

Lead college-wide activities concerning degree audits and degree maps. Plans, conducts and supervises assignments, generally involving larger and more important projects or more than one project. May oversee the supervision of personnel to include: work allocation, training, promotion and enforcement of internal procedures and controls and problem resolution; evaluates performance and makes recommendations for personnel actions; motivates employees to achieve peak productivity and performance. Operates with considerable latitude for unrelieved action or decision. Maintains electronic and paper records documenting all course taken by all students in College throughout all majors. This position is responsible for making sure that records are created and maintained in accordance with university and degree audit requirements.

Classification Standard Duties

Lead the college-wide activities associated with maintenance of degree audits, degree plans, degree maps, and degree certification. Serve as liaison with central offices in charge of degree audits and degree certifications. Serve as college lead in the interaction with University Registrar’s Office staff and with the software systems support for degree audits and degree certification. Serves as college-wide expert in degree audits and degree certifications, providing advice and assistance to the departments in the college. Ensure that departments provide updated degree maps and ensure that degree audits are consistent with degree maps and degree requirements. Performs miscellaneous job related duties as assigned.


Knowledge of curriculum and academic program structures in a university setting.


Excellent interpersonal and oral and written communication skills. Experience working with diverse organizations.


Ability to gather data, compile information, and prepare reports. Ability to establish priorities. Ability to maintain knowledge of current technological developments/trends in area of expertise. Ability to work independently and as a member of a team.

Required Education

Bachelor’s degree in a related field.

Required Experience

No previous work experience required.

Equivalency Any equivalent combination of education, training and/or experience as approved by Human Resource Services. Preferred Qualifications

Experience with College Source UAchieve and UDirect products.
Experience at an institution of higher education.

Required Certification/License Special Requirements

Commitment to student success and ability to work effectively with a diverse population of individuals from a broad spectrum of backgrounds and experiences.

Other Departmental Requirements Standard Work Schedule Standard (M-F, 8-5) If not a Standard Work Schedule, please describe Physical Work Location State NM-New Mexico Physical Work Location County, if in New Mexico DA-Dona Ana Work Site Contingent Upon Funding Not Applicable Bargaining Unit Eligible Posting Announcement Statement This is NOT a bargaining unit position with American Federation of State, County & Municipal Employees (AFSCME). Tenure Track No Posting Date 06/20/2019 Closing Date 07/18/2019 Anticipated Job Begin Date (optional) 09/03/2019 Anticipated Job End Date, if applicable (optional) Open Until Filled No Special Instructions to Applicants

The electronic application is the official document that will be used to qualify applicants. Paper/email documents will not be accepted. Required documents must be attached to this application.

Quicklink for Posting
Working Conditions and Physical Effort

Work is normally performed in a typical interior/office work environment.

Physical Effort
No or very limited physical effort required.

Lifting Requirements
Requires handling of average-weight objects up to 10 pounds or some standing or walking.

No or very limited exposure to physical risk.