Executive Assistant to the AETN Director Job Opening

Summary The Executive Assistant to the Director is responsible for office management of a professional services operation. This position is governed by state and federal laws and agency policy. Typical Functions Provides general supervision of the work of administrative support staff by prioritizing work assignments, establishing deadlines, and reviewing the work performed to ensure technical accuracy and compliance with established policies. Maintains daily schedule for director, reviews incoming correspondence, and prepares responses when necessary. Develops and implements office procedures necessary to meet department objectives. Schedules and organizes meetings, prepares agenda, and may take minutes for meetings. Organizes, arranges, and attends when necessary, conferences and seminars related to department objectives. Coordinates office activities with directors and other professional staff, monitors office activities and work flow, and makes periodic reports to supervisors. Prepares statistical and financial reports relative to the operation of the professional services office and submits to department officials. Compiles and maintains administrative information and records, such as budget, purchasing, and accounting. Orders office supplies and invoices contracts. Maintains office supply inventory, orders office supplies, and invoices contracts. Performs other duties as assigned. Special Job Dimensions Knowledge, Abilities, and Skills Knowledge of supervisory practices and procedures. Knowledge of the operation of a professional services office. Knowledge of administrative and office management. Ability to supervise a medium-sized administrative support staff. Ability to develop and implement office policies and procedures. Ability to prepare financial and statistical reports. Skill in Microsoft Office. Minimum Education and/or Experience The formal education equivalent of an bachelor’s degree in business administration, office administration, communications, public relations or a related field; plus two years of experience in office or program administration, public relations or a related field, including one year in a supervisory or leadership capacity. Additional requirements determined by the agency for recruiting purposes require review and approval by the Office of Personnel Management. OTHER JOB RELATED EDUCATION AND/OR EXPERIENCE MAY BE SUBSTITUTED FOR ALL OR PART OF THESE BASIC REQUIREMENTS, EXCEPT FOR CERTIFICATION OR LICENSURE REQUIREMENTS, UPON APPROVAL OF THE QUALIFICATIONS REVIEW COMMITTEE. Preferred Qualifications Certificates, Licenses, Registrations Agency Specific Information Are you someone that possesses a great attitude, sense of humor, and ability to prioritize and multi-task? AETN is seeking a dynamic Executive Assistant to work as the right-hand person to our Director/CEO & Associate Director/COO.

The ideal candidate will demonstrate a mature, professional demeanor, and is a self-starter who takes initiative and thrives in a fast-paced environment. The position requires someone who loves to attend to the details, keeps things on track, is proactive, and highly tech-savvy. The key attributes for success in this role are a great relationship builder, has strong systems for managing work and is an expert at ‘seeing around corners,’ anticipating upcoming needs and conflicts and resolving them.
We are seeking a candidate with five years of administrative support. Associates or bachelor’s degree and executive-level administrative support preferred and can be a substitute for equal years of work.

Locally, and nationally recognized as a great place to work, AETN is Arkansas’s only state-wide public broadcaster. AETN’s mission is to nourish the cultural and civic life of our statewide community, forging a vibrant bond through inventive engagement and authentic stories that matter. We serve as an indispensable resource for educators and learners by delivering strong, relevant multi-platform content that educates, informs, entertains and inspires.
AETN offers amazing benefits and perks:
•Health: Medical, Dental, and Vision plans available for staff and family
•Eleven paid holidays per year, including birthday
•12 to 22.5 days of vacation per year depending on years of service
•8 hours Sick Leave per month
•Retirement: 14.25% contribution from AETN, 6.25% employee mandatory contribution, plus additional 3% optional employee contribution
•Basic Life Insurance up to $10,000
•Eligible for the Federal Student Loan Forgiveness Program

The salary offered commensurate with experience.


AA/EEO/ADA Employer