Pupil Accountant Job Opening

Full Time, 40 hours per week.

POSITION SUMMARY:

The Pupil Accountant is responsible for processing information of student enrollments in accordance with school policy. This position will interface with various departments and personnel to provide information concerning student records and school program completion.

MINIMUM QUALIFICATIONS:

• High school diploma or General Education Diploma
• Minimum of 3 years’ office experience or a minimum of 3 years in a public school setting handling student/school information processing responsibilities
• Experience using student information databases
• Experience with word processing and spreadsheets software

RESPONSIBILITIES/DUTIES: Note, this list is illustrative only and is not intended to be a comprehensive list of tasks performed by this classification.

• Interprets records of incoming students (e.g. CA 60s, transcripts, withdraw grades from previous schools, fines/fees from previous school, etc.) for the purpose of ensuring their conformance with school grading, curriculum and course credit systems
• Manage State data requirements for the purpose of providing accurate recordkeeping
• Verify credits earned to fulfill graduation requirements
• Enter all necessary information in to student information database (i.e. UICs, immunizations, court documents, test scores and other records)
• Reconcile data for the purpose of accurate District and State membership reporting
• Maintain records of completed coursework including grades, grade changes, academic achievements, and other student materials
• Assist Teachers with information for student academic planning
• Informs Administrators and/or Counselors of possible student credit deficiencies and/or unusual placements for the purpose of ensuring student success
• Liaison between schools to procure relevant student records/files
• Processes requests from students, other districts, colleges/universities and/or employment agencies (e.g. transcripts, job verification, etc.) for the purpose of providing requested information
• Complete and maintain forms required by the Department of Children Social Services, State Disability, adult programs, and other state/federal agencies
• Compile student data
• Coordinates pupil accounting audit activities for the purpose of assisting with an accurate audit outcome
• Prepare general, statistical and special reports for management assuring compliance with state and federal reporting procedures and distributing information to appropriate parties
• Attend student and school events (i.e. Graduation, Open House)
• Participate in staff meetings as requested
• Adherence to attendance policies
• Perform other duties as assigned

SPECIFIC KNOWLEDGE, SKILLS, LICENSES, CERTIFICATIONS, ETC:

• Excellent record keeping techniques
• Effective communication, reading and writing skills
• Effective planning and organizational skills
• Ability to work independently with minimal supervision
• Ability to collaborate with various levels of personnel
• Ability to use computer technology proficiently
• Ability to meet schedules and timelines
• Understanding of codes, regulations & laws related to student enrollment, graduation and transfers

PHYSICAL REQUIREMENTS:

• Mental Demands: Ability to process a large volume of paperwork, data, requests.
• Finger Dexterity; using primarily just the fingers to make small movements such as typing, using calculator, picking up small objects, or pinching fingers together. In addition, must be able to handle a high volume of paperwork, which will involve filing, faxing, and making copies, etc.
• Talking; especially where one must convey detailed or important instructions or ideas accurately, loudly, or quickly.
• Average Hearing; able to hear average or normal conversations and receive ordinary information.
• Visual Abilities; good acuity necessary to constantly view the computer monitor, prepare or inspect documents or operate office machinery.
• Physical Strength; sedentary work. Sitting most of the time. Exerts up to 1Dibs. of force occasionally (almost all office jobs).
• Frequent multi-tasking, changing of task priorities, and repetitious, exacting work required.
• Occasionally working in a noisy, distracting environment with frequent deadline pressures.

BENEFITS

We are committed to providing quality and affordable benefits to our employees. We offer a rich and generous comprehensive and flexible benefits program designed to meet the changing needs of our employees and their families. Some of our benefits include:

• Medical (PPO and HMO)
• Dental
• Vision
• Life Insurance
• Accidental Death or Dismemberment (AD&D)
• Long Term Disability (LTD)
• Short Term Disability (STD)
• Long Term Care (LTC)
• Sick and Vacation Accruals
• Eleven paid Holidays
• 403(b) Retirement Savings Plan with a generous employer match
• Supplemental Coverage: Accident, Cancer, Critical Illness and Short Term Disability
• Employee Assistance Program (i.e. Financial, Legal and Emotional Counseling)
• Professional Development Opportunities
• Employee Discount Programs
• Education Assistance Program

Job Type: Full-time

Salary: $16.00 /hour

Experience:

• Microsoft Word and Excel: 1 year (Preferred)
• record keeping: 2 years (Preferred)

Education:

• Associate (Required)