WORKING TITLE: Learning Community Coordinator
UNIVERSITY CLASSIFICATION: Educational Support Services Specialist (PCE2)
DEPARTMENT: Office of Student Affairs and Curriculum, Medicine Administration
PAY GRADE: https://hr.uiowa.edu/pay/plans
SALARY: Commensurate with experience
PERCENT OF TIME: Full-time, 100%
Staff Type: Professional & Scientific
Type of Position: Regular
The Roy J. and Lucille A. Carver College of Medicine is a highly ranked medical school where students learn to become accomplished clinicians and top-flight researchers and educators. Students come to Iowa to study medicine in a program that uses case-based learning as the basis of their education. With its emphasis on problem-solving skills, early exposure to patients, and enhanced community-based experiences, UI medical students typically earn impressive scores on Step 1 of the U.S. Medical Licensing Examination and successfully “match” with top-quality residency programs around the country.
Job Function: Academic Support (PC)
Contribute to strategic educational, enrollment, retention and graduation goals of the University by upholding academic integrity, creating and implementing academic policies, procedure, programs and services that foster an excellent educational experience promoting student engagement and supporting student success.
Job Family: Educational Support Services (PCE)
Provide programs and services to a defined group of prospective or current students to enhance and support their personal and professional experience to assure their success. Foster a sense of community and engagement by providing programs, services and individual and group student advising. Strengthen the student experience to enhance recruitment, academic excellence and post-graduation careers. Key areas of responsibility include enhancing and supporting student educational and co-curricular experiences and to increase retention, foster community engagement, by establishing and maintaining relationships with University and community partners to provide co-curricular educational support services. Provide administrative support to learning community mayors as needed.
Integrate interpersonal and communication skills with knowledge of curricular policies (departmental, collegiate, and university), resources and student development to help students identify options, set goals and make progress towards those goals. Administer, advocate for, or take a leadership role in programs and initiatives that facilitate student transition, success, retention or that enhance the student learning communities.
Key Areas of Responsibility:
Enhance and support student Educational Experiences, Increase Retention and Foster a sense of community and Engagement for Students. Provide a broad-range of programs and services focused on medical and physician assistant students that support the educational experience and retention of current and prospective students. Monitor the personal and professional goals and needs of the students and provide individual or group guidance. Compile and prepare reports based on unit goals and make recommendations to the unit.
Establish and maintain relationships with university and community partners to provide educational support services. Plan, organize, and coordinate projects and events with partners to meet program goals. Coordinate communication with partners. Collaborate with partners to maximize resources and connections.
Student Recruitment and Retention: Participate in recruitment and retention programs and initiatives.
Provide Administrative support and training for the Learning Communities: Develop and oversee the learning communities budgets and the Service Distinction track budget. Provide training related to finances to learning community mayors and treasurers annually or as needed.
Academic Program Management (Planning, Designing, Integrating, and Evaluating Curriculum): Assist with the development of academic program materials to meet departmenal goals. Assist in identifying benchmarks and anticipating barriers. Provide administrative oversight and coordination of the Interprofessional Education Program.
Student Transition Services: Assist with the design, develoment, and implementation of programs and activities to facilitate the successful transition of entering medical and PA students.
Advise students in identifying their interests, abilities, and goals and in making decisions regarding the offerings of the learning communities. Introduce students to opportunities that enrich their academic experience, facilitate their academic and personal development and support their personal and professional growth. Provide mayors training in leadership to help organize their community leadership boards.
Work with the mayors and learning community faculty directors to coordinate activities of all 4 communities including philanthropic events, lunchtime activities and social activities. Examples include the all community picnic, pizza with the dean, grand rounds, leadership banquet, Doc Dash, and specialty fair.
Advise students on institutional policies, developing relationships with community partners, and event planning, as they put on large-scale philanthropy events for the communities including Doc Dash, DVIP Bench Press, Ride4Youth, and Swing Fore Shelter House.
Assist with orientation for medical and PA students in collaboration with the curriculum and admissions unit. Develop programming including team-building, service learning and other educational activities related to the transition to medical school.
Identify and assist struggling or at-risk students and make appropriate referrals to counseling, deans or faculty as needed.
Participate in recruitment and retention programs and initiatives, such as get acquainted day, medical school interviews, and the white coat ceremony. Participate in and provide feedback on training and professional development activities.
Facilitate monthly meetings with learning community faculty directors and with student mayors and learning community faculty directors.
Work with faculty to develop and execute mentoring programs within the communities (e.g. NEST groups).
Oversee the Service Distinction Track and learning communities budgets. Provide training related to finances to learning community mayors and treasurers annually or as needed.
Direct and oversee the Service Distinction Track. Advise students within the track on policies, requirements, and help determine capstone project. Maintain the Service Distinction Track Council. Help SDT students find mentors. Provide mentors with support to help students complete the track. Develop relationships with community organizations and agencies serving marginalized and underserved populations.
Participate, track outcomes, or oversee other aspects of the curricular or extra-curricular medical education program as assigned.
Assist with the design and implementation of the interprofessional education (IPE) program in the preclinical education semesters for health science students. Provide administrative oversight to the IPE course. Serve on the Interprofessional Education Steering Committee.
Other duties as assigned.
UI Healthcare Core Values:
Contributes original and resourceful ideas in brainstorming sessions. Sees opportunities for creative problem solving while staying within the parameters of good practice. Generates unique but workable and useful solutions to difficult problems. Thinks in terms of desired outcomes, not just reactive, quick solutions.
Promotes cooperation and commitment within a team to achieve goals and deliverables.
Demonstrates flexibility by adapting to changes in priorities and the work environment.. Responds in a prompt and friendly manner to requests and inquiries.
Meets assigned deadlines without additional prompting by supervisor or others. Provides consistent, timely, high quality work. Displays a positive and professional image of UI Health Care to others.
Treats others fairly and respectfully. Polite, courteous, empathetic. Works effectively with individuals from all backgrounds. Demonstrates tact and diplomacy when resolving conflicts, addressing concerns directly with the individual(s) involved.
Contributes to a positive work environment through their interactions with others. Takes initiative to learn higher level skills that enhance ability to contribute to the organization. Willingly puts in extra time and effort in crisis situations; goes the “extra mile” to ensure the goal is met.
Please attach a cover letter and resume as part of the application process. Job openings are posted for a minimum of 14 calendar days. This job may be removed from posting and filled any time after the minimum posting period has ended. For questions or additional information, please contact Linda Bissell, [email protected], 319-335-8072.
Successful candidates will be subject to a criminal background check and a credential check.
General supervision is received from the Associate Dean, Office of Student Affairs and Curriculum and designated OSAC staff.
Some functional supervision is exercised over student employees and student learning community mayors.
A Bachelor’s degree in an appropriate discipline or an equivalent combination of education and experience is necessary. A Master’s degree in Student Development or related degree is preferred.