Operations Coordinator Job Opening
Operations Coordinator
Rutgers University
• New Brunswick, New JerseyPosition Details
The Division of Continuing Studies (DoCS) is the central continuing education unit at Rutgers University, coordinating hundreds of credit and non-credit programs and enrolling thousands of participants. DoCS enriches lives and communities by providing lifelong access to progressive, learner-driven education. In coordinating the work of faculty, staff and alumni of Rutgers who share its passions for lifelong learning, DoCS is guided by a vision to lead Rutgers to a position of state, national and international prominence in lifelong learning. Grounded by its New Jersey roots, DoCS seeks to meet learners wherever they work and live, both in the classroom and online.
Rutgers, The State University of New Jersey, is seeking an Operations Coordinator for tThe Division of Continuing Studies (DoCS). This position reporting to the Assistant Vice President for Administration & Operations, the operations coordinator is responsible for assisting with the oversight of the day-to-day operations at the new Lifelong Learning Center (60,000 square feet facility).
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Among the key duties of this postion are the following:
- Responsible for hiring and supervising a large number of part-time staff and students working both day, evening and weekend hours. This includes providing staff plans, budgets and operational processes (including training, and handling disciplinary matters).
- Compiles, approves and submits accurate payroll information to ensure students are paid properly. • Works closely with our DoCS-IT department on computing needs of the faculty, staff and students to ensure all software and equipment across the facilities are maintained and functioning properly and escalating, when necessary. • Ensures all classrooms, multi-purpose rooms (copier/supply room, breakroom and huddle rooms) are properly provisioned and regularly selects and orders supplies as needed.
- Using EMS, oversees the division-wide scheduling of classrooms, conference and huddle rooms throughout of LLC and off-site facilities. This includes managing access and roles for all end users, modifying and updating classroom and space requirements, while maintaining a strong relationship with individual program directors ensuring that planning specifications are communicated for a successful outcome of each program.
- Uses an internal helpdesk system, addresses and monitors all Lifelong Learning facility needs.
- Coordinates, oversees and/or manages repair and maintenance work assignments performed by technicians, vendors and contractors performing building maintenance, janitorial work, etc. at the Lifelong Learning Center.
- Assists with overseeing security, fire prevention and other safety procedures and systems.
Information about the benefits provided to Rutgers employees can be found at: http://uhr.rutgers.edu/benefits/benefits-overview
- Requires a bachelor’s degree, or an equivalent combination of education and/or experience.
- Also requires a minimum of two years related experience.
- Must have demonstrated excellent interpersonal skills with a wide range of constituencies
- Experience with EMS, and DoCS helpdesk system
- Conflict resolution skills and supervisor experience required
- Position may require evening and weekend hours.
3 Rutgers Plaza, New Brunswick, Nj (cook)
All offers of employment are contingent upon successful completion of all pre-employment screenings.