Administrative Services Coordinator- Jefferson, Henry, Eminence, Oldham and Trimble Job Opening

Administrative Services Coordinator- Jefferson, Henry, Eminence, Oldham and Trimble

Ohio Valley Educational Cooperative-OVEC

Eminence, Kentucky
— Contract




PROGRAM: Head Start/Early Head Start

RESPONSIBLE TO: Instructional and Family Services Manager (IFSM)

QUALIFICATIONS: High School Diploma and Secretarial or Administrative Assistant experience required. Associates in Human Resources or related field preferred. Must have computer skills and knowledge of relevant software which may include Microsoft Word, Excel, Access, Power Point, and Publisher. Must take initiative and work with minimum direction. Attention to detail and strong organization and oral/written communication skills are necessary.

Administrative Services Coordinator must be able to stand, sit, bend and walk for periods of time to meet job requirements. Must have physical and TB test, and be able to lift up to 50 lbs. Must possess a valid driver?s license and automobile liability insurance or have reliable transportation as travel is required between multiple sites. Travel will be reimbursed based on OVEC?s travel policy. All Head Start positions must clear and pass state criminal history records check and sex offender registry check prior to hire date and pass Child Abuse and Neglect state registry check (CAN) within 90 days of hire.


  • Comply with Head Start Performance Standards as well as Kentucky Childcare Licensing regulations and Head Start and OVEC Policies and Procedures.

  • Understand and comply with Child Care Licensing, STARS, ITERS (Infant Toddler Environmental Rating Scale), and ECERS (Early Childhood Environmental Rating Scale) as applicable to position.

  • Perform a wide range of administrative and office support activities.

  • Create, maintain and monitor purchase orders; pick up supplies as needed.

  • Compile and update all documentation necessary for Child Care Licensure and on-site binders including STARS.

  • Complete onsite orientation checklist with new employees.

  • Assist in maintaining and updating employee onsite records to include: TB, CPR, TRIS reports, PD plans, background checks and educational certificates or degrees.

  • Assist in processing, maintaining and updating employee documentation as directed by IFSM.

  • Maintain and update required postings in each site to include: emergency information, CACFP, USDA, Health and Safety, and child care licensing.

  • Responsible for updating ADP and crediting appropriate hours for all leave, and holiday pay for hourly employees.

  • Update and maintain onsite policy and procedure binders.

  • Assist the Staff Development Specialist as needed.

  • Maintain the van maintenance logs of all OVEC Head Start/Early Head Start vans, if applicable.

  • Obtain all necessary trainings to substitute in classroom in case of emergency.

  • Conduct USDA monitor reviews for all sites as required.

  • Additional duties as assigned by IFSM or Director.

COMPENSATION: Annual contract with a maximum contract of 240 days. Salary based on rank and experience in accordance to OVEC?s Head Start/Early Head Start Classified Employee Salary Schedule.